Accountants
Bezala’s mission is to eliminate all manual steps from financial administration. Therefore, the application includes dozens of refined features to streamline processes from the accountant’s perspective
Approvals
Approval and review flows can be customized to fit your company’s needs. They can be based on user, expense type, cost center, organization-wide rules, amount thresholds—or a combination of these.
Typically, the flow includes a content approver and an accountant. Approving expenses is simple, and returning items for completion is just as easy.
Payments
Travel and expense reimbursements added to and approved in Bezala are sent for payment either as bank transfers, purchase invoices, or directly via the Bezala Payments add-on service, depending on the integration .
Expenses are typically reimbursed within 1–7 days of being submitted (depending on the organization’s processes).
Income Register
The necessary expenses are reported to the income register at the end of the day they are sent to accounting and payment. As a result, travel invoices no longer need to be processed through payroll.
Bezala also allows you to cancel income register reports.
Add-on service
Reminders for missing Receipts
Bezala can be integrated with all major credit card providers. This allows you to view purchases made with company cards directly in Bezala, and cardholders are automatically reminded of any missing receipts. We also offer our own corporate card service, Bezala Card, which brings company card management onto the same platform as receipt handling.
Cost Centers
In most financial management systems, cost center data can be automatically updated in Bezala (e.g. Procountor, NetSuite, and D365), or it can be imported via Excel during onboarding. We can also retrieve cost center data from an SFTP server, when it is delivered in a specific format.
Billable transactions
Many of our clients have a need to bill the expenses that have occurred whilst working for a client. For instance, they might want to have a client list displayed to their employees in the expense forms. Expenses can be rebilled through integrations (e.g., Severa and Koho) or using Excel reports.
Carbon accounting
With Bezala you can do carbon accounting for travel-related expenses directly within the travel expense program.
Bezala will provide more accurate emission calculations than typical methods based solely on monetary values. This is achieved by using the best practices for each expense type.
We collect the information necessary for emissions calculation through additional questions asked to employees.
add-on service
BI Reporting
Take the information in Bezala to the next level with the help of BI Book. BI Book is a user-friendly analytics and reporting tool that helps you make better use of the information collected in Bezala. With it, you can easily see how much money is still missing receipts or which users have missing receipts, or view how much money has been spent on daily allowances during the past year per office.
You can also share reports with different viewing and editing rights to various users and groups.
add-on service
VAT refund from abroad
We offer an easy way to apply for a refund of VAT paid abroad in collaboration with VAT IT Reclaim.
Together with VAT IT reclaim, we handle VAT refunds with local authorities. All you have to do is receive the VAT refund.
Read more
Add-on service
Budgets / Travel Plans
You can, for example, request pre-approval and track actual expenses for business travel or your annual marketing budget. Pre-approving business trips and their costs is especially important in public sector organizations.
With the Budgets feature, this can be done easily within the same system where you also submit travel expense claims. Approvers receive email reminders for budgets awaiting approval.
