Your team can effortlessly submit receipts, mileage, and per diems, while you can approve them with a single click. We’ll handle allowance calculations based on local regulations and seamlessly manage your accounting and government reporting.
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Bezala is the fastest way to send receipts to accounting. It works easily via the mobile app, computer, or even email.
With the app, you can manage both expenses paid with company cards and those reimbursed to employees. The smart receipt form automatically reads the information from the receipt, and employee-specific accounting dimensions are imported from the HR system.
All you need to do is submit a photo of the receipt and write a description – we’ll take care of the rest.
Applying for per diem with Bezala is incredibly easy.
The per diem calculator determines the allowance based on the duration of the trip, meals provided, and the company’s travel policy. The calculator can be customized with country-specific, collective agreement, and company-specific calculation logic.
Bezala also handles more complex per diem calculations, such as trips that include visits to multiple countries.
Bezala automatically calculates the distance travelled and the amount of reimbursement for you – all you need to do is specify the start and end points of your journey.
Reimbursement is paid according to the company’s travel policy. By indicating the vehicle’s power source, you can also see the emissions generated by the trip.
With the Bezala mobile app, creating travel expense reports is a breeze. You can add multiple expenses to a single report, and the approver can approve them with just one click.
Bezala’s Budgets feature also allows you to request pre-approval for trips.
“As a public company, we must choose partners whose systems we can trust one hundred percent. So far, we have been very satisfied with Bezala, as the automated application has significantly accelerated the processing of travel and expense reports.”
Taru Manner, Group Controller, Musti ja Mirri
“Bezala has significantly accelerated our financial processes and optimized time management for all our employees. Both claiming expenses and payment are now very easy, and our employees appreciate the straightforward way of operating. Most athletes have been very satisfied with using Bezala and have particularly praised its ability to speed up payment processes.”
Mikko Kivi, CFO, Finnish Athletics Federation
“The implementation of Bezala went smoothly, and the process from adding the expenses to payment is seamless. Reminder messages are sent via email for pending approvals, which speeds up the reimbursement of expenses for employees. The support service has worked excellently, and responses to inquiries are prompt.”
Kati Manninen, HR Manager
"Bezala has improved expense tracking, sped up payments, and unified processes across the group. We use Bezala in 10 countries, and more are continuously being added to the system. The mobile app is the primary tool for us. When you open the app, it guides the user forward, making it nearly impossible to make mistakes. There has been no need for specific training for the staff."
Jonna Kähkönen, Development Manager - Finance Systems, Nortal
New directives increasingly require companies to report on sustainability. Calculating the carbon footprint, emissions, is an essential part of sustainability reporting.
Bezala automatically calculates the emissions of all travel expenses added to the application – at no extra cost. With Bezala, emissions can be calculated more accurately than with the typical method based solely on euros. This is achieved by applying the most suitable practices for each expense category, such as emission factors defined by Defra or euro-based emission coefficients.
Additional service
We know company cards, we know accounting, and we want to help you improve the related processes. You can automate reminders about missing receipts by connecting your company cards to Bezala or by adopting our Bezala Card company card service.
In both cases, cardholders are reminded via email about missing receipts (with Bezala Card, also via mobile notification), and accountants always have an up-to-date view of the receipt status. Thanks to this additional service, receipts flow into the accounting system even before the credit card company has sent the invoice.
Bezala’s smart forms make expense reporting as easy and fast as possible. They remember the user’s previous selections and utilize artificial intelligence where it brings value. For example, Bezala automatically recognizes information from receipt images, making it easy for employees to add receipts to the system.
Bezala detects if the same receipt is being added more than once. This means approvers no longer need to check whether the expense already exists in the system. The approval process itself is designed to be as straightforward as possible.
Bezala’s goal is to streamline the entire receipt and travel expense process.
In addition to adding expenses, this also includes reviewing receipts for content and accounting accuracy, transferring materials, making payments, and reporting to authorities. Managing settings and users must also be intuitive. We’ve gathered a selection of handy features that especially benefit administrators on a dedicated page.
Approval
Your organization can flexibly set up various approval workflows for users. These workflows can be based on the user, cost center, organization, or a combination of these. Approval data can also be imported from HR and CRM systems.
Users can track whose approval their expense is currently waiting for. Approvers can also be assigned a substitute during vacation periods.
Payments
When an employee pays for work-related expenses out of pocket and requests reimbursement, they are essentially lending money to the employer. That’s why it’s important to reimburse expenses as quickly as possible.
By integrating Bezala with your accounting and payment systems, you can also speed up the payment process.
Income Register
Traditionally, income register reporting for travel expense claims has been handled by payroll teams during salary processing. When switching to Bezala, this process is often moved from payroll to accounting. Thanks to our Income Register integration, reporting can be fully automated. Reports are submitted when materials are transferred for payment and accounting.
Connect Bezala to other systems you use, such as accounting software, project management tools, HR systems, or your credit card provider.
Thanks to its customizability, Bezala is suitable for organizations of all sizes – from SMEs to international corporations.
An efficient and intuitive application saves time at every stage of the process – from adding expenses to transferring materials.
Users love Bezala for its ease of use. The app is available both on mobile and in the browser.
Bezala is continuously developed with new features and improvements. We make over 100 updates to the application every year.
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Get in touch, and we’ll discuss your organization’s needs and explore together how Bezala could help – or download a brochure to learn more at your own pace first.
Need help? Don’t hesitate to reach out—our team is here for you! Open Monday-Friday 9 am to 3 pm (Helsinki time zone).
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