Receipts and Travel Expenses to Fennoa

You can contact us by sending a message to sales@bezala.com.

Please also mention in the message that you are using Fennoa.

1. Open Bezala and go to Company settings: https://app.bezala.com/#settings/company
2. Add your e-invoice address and operator information to the e-invoice fields.

First, it is important to define which cost centers are imported into Bezala. Next, decide whether all users should be able to see all cost centers. When you add cost centers to Bezala, you can designate authorized users (who can see the cost center) and approvers.

Bezala has a ready-made condensed chart of accounts. You can easily add, modify, or delete entries in the chart of accounts. You can also set accounts to be visible only to certain users (authorized). For travel expense payments, use account number 2930.

You can add users by:

• adding users individually
• uploading users to Bezala via an Excel spreadsheet (requires the Beta user role: contact support@bezala.com to obtain the role)
• importing users via the API from another software (e.g. HR-software)
• giving your employees the ability to register themselves

Read more information about adding users.

What do travel and expense invoices look like on Fennoa’s side?

Travel and expense invoices sent from Bezala appear in Fennoa as purchase invoices. They come with pre-filled accounting accounts and cost centers selected in Bezala. On the right side there is also a PDF file containing the receipt images.

Who reports the information to the income register?

Bezala automatically reports reimbursable mileage allowances and per diems to the income register. The payment date is the due date of the purchase invoice.

Can the sending be scheduled automatically?

You can choose among the following sending schedules:

• daily: expenses are sent to accounting at 06:00 am.
• weekly: expenses are sent to accounting on a day you choose at 06:00 am.
• on the last day of the month: expenses entered in the previous month are sent to accounting on the first day of the following month at 06:00 am

Bezala’s travel and expense invoices are now visible in Fennoa’s accounts payable, and you can process them as normal purchase invoices.