Bezala is a travel expense mobile application developed in Finland and used worldwide. The software supports local Per Diems in the countries mentioned below and Mileage categories are configurable for any country.
In addition to Finland, Bezala operates in these countries:
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Sweden
Bezala is compliant for Per Diems and Mileage allowances in Sweden
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Denmark
Bezala is compliant for Per Diems and Mileage allowances in Denmark
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Norway
Bezala is compliant for Per Diems and Mileage allowances in Norway
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Estonia
Bezala is compliant for Per Diems and Mileage allowances in Estonia
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Germany
Bezala is compliant for Per Diems and Mileage allowances in Germany.
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Spain
Bezala is compliant for Per Diems and Mileage allowances in Spain.
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Portugal
Bezala is compliant for Per Diems and Mileage allowances in Portugal.
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France
Bezala is compliant for Per Diems and Mileage allowances in Portugal.
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UK
Bezala is compliant for Mileage allowances and soon Per Diems in UK.
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United States
Bezala is compliant for Expense Claims and Mileage allowances in United States.
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Set your processes in order with Bezala.
We automate the different stages of the travel and other expense processes so that your employees and accountant can focus on what is most important.
Our user-friendly mobile app makes it easy to claim Per Diem, Mileage and travel expense reimbursements. You can integrate Bezala to your own accounting software.
Travel expense claim policies abroad:
We support you in Finland, Sweden, Norway, Estonia, Germany, Spain, Portugal and United States. Where next?
The granted allowances for business travel vary significantly from country to country. We researched Finland's most important export countries' Per Diem, Mileage allowance, and expense claim policies. This way, we are one step closer to world conquest – together with our customers.
Learn how the practices work in each country:
Per Diem and Mileage allowance in South Africa
South Africa's Per Diems are referred to as Subsistence Allowances and Advances.
| Currency | South Africa's rand ZAR |
| VAT | 15 %, 0 % |
| Mileage allowance | ZAR 4.18 / km |
| Per Diem | ZAR 493 or ZAR 152 |
Mileage allowance (Rate-per-kilometer):
The usual mileage allowances in South Africa are paid using the rate per kilometer method or its simplified version. The rate-per-kilometer is determined by dividing fixed cost by the total distance of kilometers driven in business use in a year. These rates can only be used if the employee has fully paid the fuel and maintenance costs of the vehicle, and they vary according to the value of the vehicle. The simplified method can be used if the employee has not been reimbursed for anything else (besides parking and toll fees), in which case the allowance is 418 cents (ZAR) per kilometer (0.26 €/km).
Per Diem (Subsistence Allowances and Advances):
Per Diem is paid to cover the incidental costs or the cost of meals and incidental costs caused by an overnight business trip and can be paid if the travel location is outside of the employee's usual place of work or residence. If only incidental costs are reimbursed, the tax-exempt Per Diem is ZAR 152 (9.5 €) per day. If the paid Per Diem includes meals and incidental costs, the tax-exempt amount is ZAR 493 (31 €) per day.
If the business trip lasts only part of the day, the cost of meals and incidental expenses incurred during the travel can be reimbursed by expense claims if the travel expenses do not exceed ZAR 152 (9.5 €) per day.
Per Diem and Mileage allowance in India
In India, all travel expense claims can be reimbursed if they are directly related to the employee's work.
| Currency | Indian rupee INR |
| VAT | No set VAT rate, substituted by a tax on goods and services, GST |
| Mileage allowance | No set rates. |
| Per Diem | No set rates. |
Mileage allowance:
All travel expenses will be reimbursed to the employee based on expense claims. Reimbursement of travel expenses is tax-exempt if the expenses it covers are wholly and exclusively related to the performance of official duties.
Per Diem:
Expenses incurred on business trips outside the usual place of work are reimbursed to the employee based on expense claims. The Per Diem is tax-exempt if the expenses it covers are wholly and exclusively related to the performance of official duties.
Per Diem and Mileage allowance in Ireland
The Mileage allowances in Ireland are paid by the engine's volume and the total kilometers driven during the year. Per Diem is paid according to the total travel time.
| Currency | Euro |
| VAT | 23 %, 4.8 % |
| Mileage allowance | 9.37 cents - 83.53 cents or expense claim |
| Per Diem | 147 € - 16.29 € or expense claim |
Mileage allowance:
If you use your car, motorcycle, or bicycle during a business trip, the costs can be reimbursed based on expense claims if the expenses are relevant and receipts can be provided. Expenses can also be compensated by using a Mileage allowance, in which case the rates are specified depending on the means of transport.
The mileage allowance for using a bike is 0.08 €/km. Mileage allowances for using motor vehicles are determined by the engine capacity and the sum of kilometers traveled during the year. These sums are divided into four different categories based on the number of kilometers traveled during the year. The reimbursement rates vary from 9.37 cents to 83.53 cents per kilometer. Mileage allowances for motorcycles are divided in the same way as for other motor vehicles. However, the total number of kilometers traveled per year is divided into two categories, and the reimbursed rates vary from 9.27 cents to 28.59 cents.
Per Diem:
Travel expenses can be reimbursed based on expense claims if the claims are considered necessary, and receipts can be provided.
If the business travel continues overnight and the location is more than 100 km (or at least 50 km in some cases) from the employee's usual place of work and home, the employee can be paid the full Per Diem of 147 € per day.
If the employee does not spend the night away, they can be reimbursed by partial Per Diem if the travel destination is more than 8 kilometers from the employee's usual place of work and home. If the travel lasts at least ten hours, the costs can be reimbursed by partial Per Diem of 39.08 € per day. If the business trip lasts 5–10 hours, the partial Per Diem is 16.29 € per day.
Per Diems are tax-exempt if paid by these given rates.
Per Diem and Mileage allowance in the United Kingdom
In the UK, Per Diem is equivalent to the Scale Rate Payment, which is paid according to the length of the working day of the travel.
| Currency | Pound sterling GBP |
| VAT | 20 %, 5 %, 0 % |
| Mileage allowance | 0.45 £/ mile |
| Per Diem | 5 £, 10 £ or 25 £, or expense claim |
Mileage allowance:
Mileage allowance is paid once a tax year using the sum of miles driven with all vehicles during the year. It is tax-exempt if the mileage allowance is paid using the given rates or less.
While using a personal car for business use, the mileage allowance is 0.45 £/km for the first 10 000 km. When the first 10 000 kilometers are exceeded, the mileage rate becomes 0.25 £/km. The rate for motorcycles is 0.24 £/km, and for bikes, it is 0.20 £/km. Neither of these rates has mileage restrictions.
Per Diem (Scale Rate Payment):
In most cases, employees are reimbursed based on actual costs. However, the employer can also reimburse the costs of his employee's travel by paying Per Diem. This Scale Rate Payment is tax-exempt if the payments are not more than the given rates.
- Travel time more than 5 hours: 5 £
- Travel time more than 10 hours: 10 £
- Travel time more than 15 hours and continues after 8 pm: 25 £
An additional meal allowance of 10 £ can be paid in cases where the business travels lasts less than 15 hours but continues after 8 pm to cover the cost of late work.
No other rates have been defined for other travel expenses, such as accommodation costs.
Go Global with us.
The growth model, team and group structures, and careful planning of international tax, HR, and financial management matters are at the heart of going global.
By selecting a travel expense software that is already active and growing in your target countries, you can focus on your core business and the other challenges of internationalization.
Greenstep, our parent company, is happy to help with the other internationalization challenges.
Bezala is a suitable travel expense solution for companies going global, as:
- We are familiar with the expense claim, Mileage allowance, and Per Diem policies of different countries. These practices vary between countries, and maintaining up-to-date information takes a lot of effort. As our customer, you can leave this to our concern.
- Most of our employees are working on the development of Bezala, and thus, we are a constantly evolving software. With inclusive development, you can trust that we will find solutions to automate travel expenses and other financial management processes even in the future.
- We have integrations with the most-used accounting and HR systems. In this case, you can utilize the software that you already use.
- You can extend the use of Bezala country by country. Bringing new subsidiaries to Bezala is easy, and we offer several features that particularly benefit groups.
More than 2000 customer organizations
Bezala's solutions for processing credit card receipts and travel expenses are especially suitable for international organizations.
Many international organizations already use Bezala, including:
